Creating a SharePoint Online Organisation Asset Library

-
Creating a shared library for branded images or templates has been around for many years but getting the image or file into your SharePoint site has been a challenge at times. You would find owners and editors downloading a copy from the source and then uploading to their SharePoint site(s). This then created issues where images or files change and sites are no longer using the "one source of truth". The workaround was to use a link which could come with its own issues. Microsoft have recently released the ability to create a organisation asset library that owners and editors from across the business can access. 

At the time of writing this is achieved by running a PowerShell script to set a library as an organisation wide asset library.

PowerShell script

Below is the simple script I've been using to set an organisation asset library. Replace the red text with your URLs to run the script.

# Amend the below addresses
$adminSiteUrl = "https://XXXXX-admin.sharepoint.com"
$libUrl = "https://XXXXXX.sharepoint.com/sites/SITENAME/LIBRARYNAME"
$imageUrl = "https://XXXXX.sharepoint.com/sites/SITENAME/LIBRARYNAME/Logos/logo-xxxxx-Asset-Library.png"
# Connection to tenant
Connect-SPOService $adminSiteUrl -Credential $cred
# Add Organisational Asset Library
Add-SPOOrgAssetsLibrary -LibraryURL $libUrl -ThumbnailURL $imageUrl
# Confirmation script has concluded and Organisation Asset Library has been set.
Write-Host "New assets library created" -ForegroundColor Green

What do you need to get started?

  • Ensure you have installed the relevant PowerShell modules are required to run the script
  • SharePoint Admin rights to successfully run the commands 
  • Review the Microsoft Docs guidance: Create organization assets library
  • Create or select an existing library that will become your organisation assets library

What you need to know about organisation asset libraries 

If you need to create an asset library to manage files for all users to be able to access this new feature allows us to make it easier for users to access the library when working with their SharePoint site(s). 
  • You can create 2 types of organisation assets: Image or Office templates.
  • You can set multiple libraries as organisation asset libraries
  • This currently is done through PowerShell script
  • Once the script is run the library becomes available to access in the user interface
  • When adding an image or file to a site the user is able to select "Your Organisation" to access the available orgnaisation asset libraries (see below)

Conclusions

Although setting a library as an organisation asset library needs to be done through PowerShell it is relatively simple and helps to achieve the results fast. I've found this new ability really helpful in getting owners and editors of sites to use the original rather than downloaded copies. By running the script it puts the library a few clicks away for the user updating their site pages and allows them to use approved branded images or templates. 

If you want to replicate this and have organisation asset libraries available to your users, hopefully the script I use will be useful and save you a bit of time. 
Location: United Kingdom

Comments

Post a Comment

Popular posts from this blog

Review of the Champion Management Platform App

-
Image
Whether you call them Champions, Super Users, Power Users or Influencers they are a core tool in supporting adoption efforts across an organisation while you role out new applications and tools.  I've worked with many organisation's to help implement a Champions network, a group of upskilled individuals that can support their colleagues and evangalise Microsoft 365 within their teams or departments. Tracking who the champions are for your business is important to ensure you have the coverage required, so I often support organisation's by building some form of tracking list that can be used to track who the Champions are and also double as a resource to support the end users.  This can be a time consuming task but Microsoft have recently announced  The Microsoft 365 Champion Management Platform . This new solution is an application you can add to your tenant and add to a tab in a Microsoft Teams channel.  In this post I will take you through some of the features and my initi
Read more

Review of Microsoft 365 Learning Pathways

-
Image
I've recently been doing a series of reviews of different tools available to support organisations in their adoption efforts.  In this post I will review Microsoft 365 Learning Pathways. This is one I have been planning to write up for a while.  I've been able to use the solution a handful of times this year and have seen the benefit of provisioning it.  What is Microsoft 365 Learning Pathways? Microsoft 365 Learning Pathways, is a customisable SharePoint Online communication site that is provisioned into your tenant with ready made resources for supporting end users using Microsoft 365. Once deployed you can customise the settings and create training playlists for your users.   There is also the ability to integrate with Teams via the app bar. If you're looking to support your adoption efforts and provide your users with access to information and help on Microsoft 365 products, whether it's Excel or Microsoft Teams the site has videos and guides to support.   The solut
Read more

SharePoint Site Design: An Introduction

-
Image
This is one of those posts I've been wanting to do for over a year.  When I first started looking at SharePoint site design I found it challenging to get started. I couldn't find the guidance anywhere that would help me understand it. As a result each time I looked at SharePoint Site Designs it felt a bit like black magic!  I understood and could see the benefits of being able to use site designs to create sites with predefined elements and automation of actions, but the actual building of the site design and scripts seemed shrouded in mystery. I searched across the internet looking for guidance on how to create and implement the designs but of the material I found most was written in a way that I found hard to follow as a beginner in this area.  My aim in this post is to share what I have learnt and help you get started. To make this subject more manageable to digest I have split it into separate posts: Introduction to SharePoint site design  Create and deploying a site design
Read more